Overview About the Kuali Financials User Documentation Organization and Conventions Icons and Symbols Typographic Conventions Caveats about using this documentation Screen Images and Test Data Institutional Business Processes and Kuali Financials Implementation Configurable Values Kuali Financials Kuali Financials Modules Accounts Receivable (AR) Capital Asset Management (CAM) Chart of Accounts (COA) Contracts & Grants (CG) Effort Certification (EC) Financial Processing(FP) General Ledger (GL) Labor Distribution (LD) Pre-Disbursement Processor (PDP) Purchasing & Accounts Payable (PURAP) Vendor (VND) Navigating through Kuali Financials Kuali Financials Dashboard Institution Logo Basic Navigation Home Open / Close Navigation Bar Search Activities, Reference and Administration Groups Other Menu Options Workflow User Menu Message of the Day Kuali Financials Document Fundamentals Document Layout Document Header Expand All /Collapse All Buttons Required Fields Date Fields Standard Links and Icons Help Icon Field Lookup Multiple Value Lookup Export Options Links Drilldown Standard Tabs Document Overview Tab Accounting Lines Tab Single-Sided Entry Double-Sided Entries Debit/Credit Entries Displaying Account Detail Accounting Lines Buttons Sales Tax Import Lines Accounting Lines for Capitalization Tab Working in the Accounting Lines for Capitalization Tab Creating Assets Modifying Assets Business Rules Create Capital Assets Tab Create Capital Assets Section Capital Asset for Accounting Lines Section Business Rules Process Modify Capital Assets Tab Modify Capital Assets Section Capital Asset for Accounting Lines Section Business Rules Process General Ledger Pending Entries Tab Balancing Rules Flexible Banking Offsets Flexible Offsets by Account Notes and Attachments Tab Ad Hoc Recipients Tab Route Log Tab Actions Taken Tab Pending Action Requests Tab Viewing Pending Actions Future Action Requests Tab Viewing Routing Details Log Action Message Tab Super User Action Tab Basic Document Operations Making a Balance Inquiry Initiating a Document Copying a Document (initiating a document based on another document) Saving a Document Canceling a Document Closing a Document Routing a Document Recall a Document Using the Action List Using Document Search to Find a Document Sensitve Data Performing Custom Document Searches Common Search Criteria Common Features and Search Options Data Entry Tips Sufficient Funds Checking Data Import Templates Links to Default Data Import Templates Process Overview Creating a .csv File Standard_Import.xls AV_Import.xlxs BA_YEBA_Import.xlxs GEC_YEGEC_Import.xls ICA_Import.xlxs JV_Ext_Encumbr_Import.xlxs JV_NonOffset_Bal_Type_Import.xlxs JV_Offset_Bal_Type_Import.xls LLJV_Import.xls ND_Import.xls PE_Disencumbrance_Only_Import.xls PURAP_Item_Import.xls PURAP_Account_Import.xls CAM_MPAY_Account_Import.xls AR_Customer_Upload.xls Maintenance Document Fundamentals Common Tabs Edit Tab Other Common Tabs Performing Common Maintenance Document Operations Searching for a Document Initiating a Maintenance Document Copying a Document (Initiating a Document Based on Another) Editing a Maintenance Document Fiscal Year Maker Workflow: Overview and Key Concepts KEW Overview Route Levels and Workflow Routing Typical Route Levels Account Level Routing (Fiscal Officer) Organization Review (Review Hierarchy) Routing Special Conditions Routing Ad Hoc Routing Viewing Route Nodes Workflow Responsibilities Action List Workflow Action Buttons Blanket Approving a Document Disapproving a Document Acknowledging a Document FYI Correcting Errors after Approval Workflow Preferences Action List Filter Clearing the Action List Filter Advanced Document Searches Detailed vs. Basic Searches Super user vs. Non-Super user Searches Document-Specific Searches Named Search Clear Saved Searches Clearing Search Super user Functions Route Status Batch Upload Basics Basic Information Batch Input File Format Specifications General XML Rules Accounts Receivable Accounts Receivable Batch Processes Accounts Receivable Transaction Documents Cash Control Document Layout General Info Tab Cash Control Tab Process Overview Business Rules Routing Example Contracts & Grants Collection Activity Document Layout Award Information Tab Global Collection Event Tab List of Invoices Tab Process Overview Business Rules Routing Example Contracts & Grants Invoice Document Layout Contracts & Grants Invoice Lookup Search Results Contracts & Grants Invoice Summary Contracts & Grants Invoice Document Document Layout Organization Tab General Tab Invoice Tab Account Summary Invoice Suspension Categories Tab Transmission Details Tab Process Overview Business Rules Routing Examples Contracts & Grants LOC Review Document Layout Contracts & Grants LOC Review Initiation Tab Contracts & Grants Letter of Credit Review Document General Tab Award Accounts Tab Process Overview Business Rules Post Processing Example Customer Credit Memo Document Layout General Tab Items Tab Process Overview Business Rules Routing Post Processing Example Customer Invoice Document Layout Organization Tab Recurrence Details Tab General Tab Customer Information Section Detail Information Section Statement Information Section Billing/Shipping Tab Bill To Address Section Ship To Address Section Accounting Lines Tab Process Overview Business Rules Routing Example Customer Invoice Writeoff Document Layout Customer Invoice Writeoff Initiation Tab Customer Invoice Writeoff Document, Main Screen Customer Invoice Summary Tab Invoice Information Section Customer Information Section Invoice Items Tab Process Overview Business Rules Routing Post Processing Example Customer Invoice Writeoff Lookup Document Layout Customer Invoice Writeoff Search Results Customer Invoice Writeoff Summary Process Overview Business Rules Routing Example Final Billed Indicator Document Layout Final Billed Indicator Entries Tab Process Overview Business Rules Routing Post Processing Example Generate Dunning Letters Document Layout Generate Dunning Letters Lookup Search Results Generate Dunning Letters Summary Payment Application Document Layout Control Information Tab Summary of Applied Funds Tab Quick Apply to Invoice Tab Apply to Invoice Detail Tab Non-AR Tab Process Overview Business Rules Routing Post Processing Example Transmit Contracts & Grants Invoices Document Layout Accounts Receivable Custom Document Searches Cash Controls Document Search Contracts & Grants Invoices Document Search Customer Credit Memos Document Search Customer Invoices Document Search Customer Invoice Writeoffs Document Search Payment Applications Document Search Accounts Receivable Reports Billing Statement Lookup Criteria Results Collection Activity Report Lookup Criteria Print File Contracts & Grants Aging Report Lookup Criteria Results Print File Contracts & Grants Invoice Document Error Log Report Lookup Criteria Results Print File Customer Aging Report Lookup Criteria Results Customer History Report Lookup Criteria Customer Invoice Report Lookup Criteria Results Federal Financial Report Lookup Criteria Results Federal Form SF254 Federal Form SF254A Letter of Credit Draw Report Lookup Criteria Results Print File Details Report Amounts Not Drawn Report Milestone Report Lookup Criteria Results Print File Outstanding Invoice Report Lookup Criteria Results Print File Payment History Report Lookup Criteria Results Print File Suspended Invoice Detail Report Lookup Criteria Results Print File Suspended Invoice Summary Report Lookup Criteria Results Print File Tickler Report Lookup Criteria Results Print File Accounts Receivable Attribute Maintenance Documents Billing Frequency Document Layout Customer Document Layout General Information Tab Corporate Information Tab Contact Information Tab Addresses Tab Collections Tab Collection Activity Type Document Layout Collection Event Document Layout Cost Category Document Layout Cost Category Tab Object Codes Tab Object Levels Tab Object Consolidations Tab Business Rules Customer Address Type Document Layout Customer Invoice Item Code Document Layout Billing Organization Tab Invoice Item Code Tab Item Code Default Account Tab Customer Type Document Layout Dunning Campaign Document Layout Dunning Campaign Tab Dunning Letter Distribution Tab Dunning Letter Template Document Layout Organization Tab Dunning Letter Template Tab Business Rules Invoice Recurrence Document Layout Invoice Template Document Layout Organization Tab Invoice Template Tab Business Rules Method of Invoice Transmission Document Layout Milestone Schedule Document Layout Milestone Schedule Tab Milestones Tab Organization Accounting Default Document Layout Organization Accounting Defaults Tab Organization Income Account Defaults Tab Organization Receivable Account Defaults Tab Organization Writeoff Account Defaults Tab Organization Options Document Layout Organization Options Tab Organization Invoice Information Tab Organization Remit To Address Tab Organization Phone Tab Payment Medium Document Layout Predetermined Billing Schedule Document Layout Predetermined Billing Schedule Tab Bills Tab System Information Document Layout System Information Tab Object Codes Tab University Clearing Account Tab Remit To Information Tab Accounts Receivable Upload Functions Customer CSV Upload Customer CSV Upload Format Customer XML Upload Customer XML Upload Format Lockbox Upload Lockbox Upload Format Capital Asset Management Capital Asset Management Batch Processes Capital Asset Management Depreciation Process Overview Calculation Business Rules Post Depreciation to Assets Creation of Pending General Ledger Entries CAMS Depreciation Report Capital Asset Builder Batch Status Report Capital Asset Management Transaction Documents Asset Asset Lookup Asset Lookup Results Edit Asset Document Layout Asset Detail Information Tab Asset Location Tab Organization Information Tab Payments Tab Payments Lookup Tab Land Information Tab Asset Depreciation Information Tab View Asset Separate History Tab Warranty Tab Repair History Tab Components Tab Lookup Related Capital Asset Documents Tab Process Overview Business Rules Routing Permissions Equipment Loan Document Layout Asset Tab Equipment Loans Tab Borrower's Address Tab Process Overview Business Rules Routing Equipment Loan Renewal Document Layout Process Overview Business Rules Routing Equipment Return Document Layout Process Overview Business Rules Routing Permissions Example Equipment Merge Document Layout Target Asset Information Tab Retirement Information Tab Asset Detail Information Tab Process Overview Business Rules Routing Permissions Example Separate Assets Document Layout Asset Acquisition Type Tab Asset Detail Information Tab Location Tab Add Payments Tab Asset Information Tab Recalculate Total Amount Tab Process Overview Business Rules Permissions Example Transfer Asset Document Layout Asset Transfer Information Tab Asset Location Tab Organization Information Tab Process Overview Business Rules Routing Permissions Example View Asset Document Layout View Asset Merge History Tab View Asset Separate History Tab View Retirement Information Tab View Equipment Loan Information Tab Payments Summary Tab Example Asset Fabrication Document Layout Asset Detail Information Tab Asset Location Tab Organization Information Tab Fabrication Information Tab Process Overview Business Rules Routing Asset Global (Add) Asset Acquisition Type Lookup Document Layout Asset Acquisition Type Tab Asset Detail Information Tab Location Tab Adding a Location to the Asset Detail Information Add Payments Tab Adding a Payment to the Asset Detail Information Process Overview Business Rules Routing Example Asset Location Global Document Layout Edit List of Assets Tab Adding an Asset to the Edit List of Assets Tab Process Overview Business Rules Permissions Asset Manual Payment Business Rules Asset Retirement Global Asset Retirement Reason Lookup Document Layout Retirement Information Tab Auction or Sold Tab External Transfer or Gift Tab Theft Tab Target Asset Information Tab Asset Detail Information Tab Process Overview Business Rules Routing Displaying Asset Detail Example Barcode Inventory Process File Upload Manage Files Tab File Layout Example File Validations Barcode Inventory Error Document Document Layout Barcode Inventory Error(s) Tab Global Replace Tab Business Rules General Ledger Transactions Lookup Document Layout Financial Documents Capital Asset Info Tab GL Entry Processing Tab Process Overview Business Rules Routing Pre-Asset Tagging Pre-Asset Tagging Lookup Document Layout Edit Pre-Asset Tagging Tab Edit List of Pre-Asset Tagging Details Tab Process Overview Business Rules Routing Example Purchasing/Accounts Payable Transactions Lookup Document Layout Purchase Order Processing Tab Active Line Items Tab Submitted Lines Tab Process Overview Business Rules Routing Permissions Allocating Charges Adding Asset Information Merging Multiple Items Capital Asset Management Custom Document Search Capital Asset Management Attribute Maintenance Documents Asset Acquisition Type Document Layout Asset Condition Document Layout Asset Depreciation Convention Document Layout Asset Depreciation Method Document Layout Asset Location Type Document Layout Asset Object Code Document Layout Asset Payment Asset Payment Lookup Asset Payment Lookup Results Enter Payment Document Layout Assets Tab Asset Information section Processed Payments section Payments Lookup Tab Accounting Lines Tab Process Overview Business Rules Routing Example Asset Payment Document Type Document Layout Asset Retirement Reason Document Layout Asset Status Document Layout Asset Transaction Type Document Layout Asset Type Document Layout Chart of Accounts Chart of Accounts Batch Processes Global Chart of Accounts Documents Edit List of xxx Tab Chart of Accounts Documents Account Document Layout Account Maintenance Tab Account Responsibility Tab Contracts and Grants Tab Indirect Cost Recovery Accounts Tab Guidelines and Purpose Tab Account Description Tab Process Overview Business Rules Routing Account Delegate Document Layout Process Overview Business Rules Routing Account Delegate Global Creating New Global from Scratch Creating New Global from Model Document Layout Global Delegate Tab Edit List of Accounts Tab Process Overview Business Rules Routing Account Delegate Model Document Layout Account Delegate Model Tab Delegates for Model Tab Routing Account Delegate Global From Model Account Global Document Layout Global Account Maintenance Tab Edit List of Accounts Tab Process Overview Business Rules Routing Object Code Document Layout Process Overview Business Rules Routing Object Code Global Document Layout Global Object Code Maintenance Tab Multiple Year and Chart Tab Process Overview Business Rules Routing Organization Document Layout Organization Tab Plant Accounts Tab HRMS Unit Tab Process Overview Business Rules Routing Organization Review Document Layout Organization Review Tab Assignee/Delegation Tab Delegation Business Rules Project Code Document Layout Sub-Account Sub-Account Code Tab Financial Reporting Code Tab CG Cost Sharing Tab CG ICR Tab Process Overview Business Rules Routing Sub-Object Code Document Layout Process Overview Business Rules Routing Sub-Object Code Global Document Layout Global Sub Object Code Tab Object Code Tab Accounts Tab Process Overview Business Rules Routing Chart of Accounts Attribute Maintenance Documents Account Type Document Layout Accounting Period Document Layout AICPA Function Document Layout Balance Type Document Layout Basic Accounting Category Document Layout Budget Aggregation Code Document Layout Budget Recording Level Document Layout Chart Document Layout Federal Function Document Layout Federal Funded Code Document Layout Financial Reporting Code Document Layout Fiscal Year Function Control Document Layout Function Control Code Document Layout Fund Group Document Layout Higher Education Function Document Layout Indirect Cost Recovery Rate Document Layout Indirect Cost Recovery Rate Detail Indirect Cost Recovery Exclusion by Account Document Layout Indirect Cost Recovery Type Document Layout Indirect Cost Recovery Exclusion by Type Mandatory Transfer Elimination Document Layout Object Consolidation Document Layout Object Level Document Layout Object Sub-Type Document Layout Object Type Document Layout Offset Account Document Layout Offset Definition Document Layout Organization Reversion Document Layout Organization Reversion Tab Organization Reversion Details Tab Carry Forward Rules Organization Reversion Global Document Layout Global Organization Reversion Organizations Tab Global Organization Reversion Tab Global Organization Reversion Details Tab Organization Reversion Category Document Layout Organization Type Document Layout Responsibility Center Document Layout Restricted Status Document Layout Source of Funds Document Layout Sub-Fund Group Document Layout Sub-Fund Group Type Document Layout Sufficient Funds Code Document Layout University Budget Office Function Document Layout Contracts & Grants Contracts & Grants Batch Processes Contracts & Grants Documents Award Document Layout Award Maintenance Tab Accounts Tab Project Directors Tab Fund Managers Tab Organizations Tab Invoicing Tab Subcontractors Tab Process Overview Business Rules Routing Proposal Document Layout Proposal Maintenance Tab Organizations Tab Project Directors Tab Subcontractors Tab Research Risks Tab Process Overview Business Rules Routing Contracts & Grants Attribute Maintenance Documents Agency Document Layout Agency Tab Customer Tab Contracts & Grants Tab Addresses Tab Collections Maintenance Tab Process Overview Business Rules Post Processing Agency Type Document Layout Award Status Document Layout Catalog of Federal Domestic Assistance Document Layout Grant Description Document Layout Instrument Type Document Layout Letter of Credit Fund Group Document Layout Letter of Credit Fund Document Layout Proposal/Award Close Document Layout Proposal Purpose Document Layout Proposal Status Document Layout Proposal Type Document Layout Research Risk Type Document Layout Sub-Contractor Document Layout Contracts & Grants Reports Award Balances Report Lookup Criteria Print File Effort Certification Effort Certification Batch Processes Effort Certification Transaction Documents Effort Certification Document Document Layout Document Header Document Overview Tab Report Information Tab Effort Summary Tab Add New Detail Line Section Federal and Federal Pass Through Accounts and Other Sponsored & Non-Sponsored Accounts Sections Effort Detail Tab Federal and Federal Pass Through Accounts and Other Sponsored & Non-Sponsored Accounts Sections Adding an Effort Distribution to the Effort Summary or Effort Detail Section Modifying an Existing Effort Distribution line in the Effort Summary Section Modifying an Existing Effort Distribution line in the Effort Detail section Process Overview Business Rules Routing Salary Expense Transfer Generation Salary Expense Transfer Restrictions Example Effort Certification Recreate Document Layout Document Overview Tab Effort Detail Tab Process Overview Business Rules Routing Example Effort Certification Custom Document Search Effort Certification (search) Effort Certification Reports Duplicate Certifications Report Lookup Criteria Results Effort Certification Extract Build Lookup Criteria Results Outstanding Certifications by Chart/Org/Report Lookup Criteria Search Results Outstanding Certifications By Report Lookup Criteria Search Results Effort Certification Attribute Maintenance Documents Report Definition Document Layout Report Definition Tab Edit Report Position Object Group Codes Tab Business Rules Report Earn Paygroup Document Layout Report Period Status Code Document Layout Report Type Document Layout Generating Effort Certification documents Extracting Effort Data from the Labor Ledger Business Rules Extract Processing Determine Employees Eligible for this Report Determine Valid Labor Object Codes for this Report Select Labor Ledger Balance Records for these Employees Monthly Summation Identify Cost Share Accounts and Sub-Accounts Consolidation of Records Identify Employees Paid or Cost-shared on a Grant Account Write Information to the Build Table Extract Reporting Creating Effort Reports from Extracted Data Business Rules Creation Processing Pre-Run Validation Populate the Effort Certification Table Financial Processing Financial Processing Batch Processes Financial Processing Transaction Documents Advance Deposit Document Layout Advance Deposits Tab Process Overview Business Rules Routing Example Auxiliary Voucher Document Layout Auxiliary Voucher Details Tab Process Overview Business Rules Routing Example Auxiliary Voucher Accrual Example Auxiliary Voucher Recode Example Auxiliary Voucher Adjustment Budget Adjustment Document Layout Document Overview Tab Accounting Lines Tab Generation of Fringe Benefit Amounts Income Stream Adjustments Process Overview Business Rules Routing Example Cash Management Document Layout Cash Drawer Activity Tab Cash Drawer Activity Section Cash Drawer Currency/Coin Section Cashiering Transactions Tab Currency / Coin Sections New Miscellaneous Advance Section Cashiering Checks Section Open Miscellaneous Advances Section How the Open Advances are Tracked Deposits Tab Create a New Interim Screen Deposit Header Tab Cash Receipts Tab Cashiering Transaction Checks Tab Create a New Final Deposit Screen Deposit Header Tab Currency and Coin Detail Tab Cash Receipts Tab Cashiering Transaction Checks Tab Finalize Deposits Button Finalized Cash Management Document Process Overview Business Rules Routing Flexible Bank Offset Opening Cash Drawer Cash Receipt Document Layout Cash Reconciliation Tab Currency and Coin Detail Tab Check Detail Tab Change Request Tab Print Cash Receipt Cover Sheet Option Process Overview Business Rules Routing Post Processing Example Confirming and Approving Cash Receipts Credit Card Receipt Document Layout Credit Card Receipts Tab Process Overview Business Rules Routing Example Disbursement Voucher Document Layout Payment Information Tab Payee Lookup Contact Information Tab Special Handling Tab Nonresident Alien Tax Tab Wire Transfer Tab Foreign Draft Tab Non-Employee Travel Expense Tab Traveler Information Section Destination Section Per Diem Section Personal Vehicle Section Traveler Expenses Section Grand Total Section Pre Paid Expenses Section Pre-Paid Travel Expenses Tab Overview Section Expenses Section Pre-Disbursement Processor Status Tab Print Disbursement Voucher Cover SheetLink Process Overview Business Rules Payment Reasons Routing Displaying Detailed Payment Information Example Distribution of Income and Expense Document Layout Process Overview Business Rules Routing Example General Error Correction Document Layout Process Overview Business Rules Routing Example Indirect Cost Adjustment Document Layout Process Overview Business Rules Routing Example Internal Billing Document Layout Items Tab Process Overview Business Rules Routing Example Intra-Account Adjustment Document Layout Business Rules Routing Example Journal Voucher Document Layout Journal Voucher Details Tab Process Overview Business Rules Routing Example Non-Check Disbursement Document Layout Process Overview Business Rules Routing Example Pre-Encumbrance Document Layout Pre-Encumbrance Details Tab Process Overview Business Rules Routing Example Procurement Card Document Layout Transaction Section The Dispute Button Process Overview Business Rules Routing Automated Approval Example Service Billing Document Layout Items Tab Process Overview Business Rules Routing Example Transfer of Funds Document Layout Process Overview Business Rules Routing Example Financial Processing Year End Documents Year-End Document Business Rules Year-End Document Routing Example Financial Processing Custom Document Searches Financial Transactions Disbursement Vouchers Financial Processing Attribute Maintenance Documents Cash Drawer Document Layout Campus Tab Currency Amounts Tab Cash Drawer Tab Credit Card Type Document Layout Credit Card Vendor Document Layout Disbursement Voucher Payment Reason Document Layout Disbursement Voucher Tax Income Class Document Layout Disbursement Voucher Travel Company Document Layout Disbursement Voucher Travel Expense Type Document Layout Disbursement Voucher Travel Mileage Rate Document Layout Disbursement Voucher Travel Per Diem Document Layout Non-Resident Alien Tax Percent Document Layout Procurement Card Defaults Document Layout Procurement Card Default Settings Tab Default Procurement Card Holder Information Tab Procurement Card Default Account Information Tab Financial Processing Upload Functions Procurement Card Upload Procurement Card Upload Format General Ledger General Ledger Overview General Ledger Batch Processes balanceForwardJob Overview Business Rules Parameters Reports and Files collectorJob Overview Parameters Reports and Files detectMissingEntriesJob Overview Parameters Reports encumbranceForwardJob Overview Closing Encumbrances Cost Share Carry Forward Encumbrances Parameters Reports and Files enterpriseFeedJob Overview Parameters Reports and Files nightlyOutJob Overview Reports and Files nominalActivityClosingJob Overview Parameters Reports and Files organizationReversionJobs Files Carry Forward and Reversion Example posterBalancingJob Overview Parameters Error and Statistics Report posterJob Overview Main Poster Final Validation Business Rules GL Balance Update GL Encumbrance Update Open and Closed Encumbrance Amounts Purchase Order (PO) Encumbrance Amounts Future Reversal Update Sufficient Funds Balance Update Sufficient Funds Business Rules GL Account Balance Posting GL Detail Posting GL Poster Report Reversal Poster Business Rules Reversal Poster Report ICR Poster ICR Expense and Income Entries ICR Income and Expense Transaction Business Rules ICR Encumbrance Poster ICR Encumbrances ICR Encumbrance Transaction Business Rules Parameters Poster Files Poster Output Summary scrubberJob Overview Data Validation Overview Business Rules Parameters Continuation Account Overview Parameters Pre-Scrubber Overview Parameters Offset Generation Overview Parameters Transaction Generation Capitalization of Assets and Liabilities Parameters Plant Indebtedness Parameters Cost Share Transfers Parameters Cost Share Encumbrances Parameters Demerger Overview Scrubber Files Scrubber Output Summary sufficientFundsAccountUpdateJob Overview sufficientFundsFullRebuildJob Overview Parameters Sufficient Funds Rebuilder Report Year End Scheduling Parameters General Ledger Correction Process Document Layout Summary Tab Correction Process Tab Documents in System Tab Correction File Upload Tab Search Results Tab Manual Edit Edit Options and Action Tab Edit Criteria Tab Search Criteria For Manual Edit Tab Parameters Reports and Files General Ledger Balance Inquiries GL Inquiries: Basic Information Entering Lookup Criteria Meaning of Dollar Accumulators Drilldowns Consolidation Option Amount View Option Include or Exclude Pending Entries, Unapproved Entries, and GL Entries Available Balances Balances by Consolidation Parameters Cash Balances Current Account Balances Parameters General Ledger Balance General Ledger Entry Parameters General Ledger Pending Entry Open Encumbrances General Ledger Reports Trial Balance General Ledger Upload Functions Collector Flat File Upload Collector Flat File Upload Format Collector XML Upload Collector XML Upload Format Enterprise Feed Upload General Ledger Flat File Format Enterprise Feed Reconciliation Flat File Format Labor Distribution Overview Labor Distribution Batch Processes laborBalanceForwardJob Overview Business Rules Parameters laborBalancingJob Overview Parameters Error and Statistics Report laborEnterpriseFeedJob Overview Parameters Reports and Files laborFeedJob Overview Files and Reports laborNightlyOutJob Overview Reports and Files laborPosterJob Overview Parameters Labor Poster Files Labor Poster Output Summary laborScrubberJob Overview Data Validation Business Rules Accounts Not Accepting Fringe Logic Non-Wage Sub Fund Logic Suspense Account Logic Parameters Continuation Account Overview Parameters Pre-Scrubber Overview Parameters Labor Ledger Demerger Process Overview Parameters Labor Scrubber Files Labor Scrubber Output Summary Labor Ledger Correction Process Document Layout (LLCP) Correction Process Tab Documents in System Tab Loading a Group Edit Option Copying the Group to Desktop Correction File Upload Tab Edit Options and Actions Tab Edit Criteria Tab Search Criteria Section Adding a Group Modification Criteria Section Search Criteria for Manual Edit Tab Summary Tab Reports and Files Initiating an LLCP Document Database/Using Criteria Corrections Method Database/Manual Edit Corrections Method File Upload/Using Criteria Corrections File Upload/Manual Edit Corrections Database/Remove from Processing Labor Distribution Transaction Documents Common Labor Distribution Document Tabs Labor Ledger Pending Entries Tab Benefit Expense Transfer Document Layout Ledger Balance Importing Tab Accounting Lines Tab Creating Entries in the To Section Process Overview Business Rules Routing Initiating a Benefit Expense Transfer Document Labor Journal Voucher Document Layout Labor Distribution Journal Voucher Details Tab Accounting Lines Tab Process Overview Business Rules Routing Initiating a Labor Journal Voucher Document Salary Expense Transfer Salary Transfer and Effort Certification Document Layout Ledger Balance Importing Tab Accounting Lines Tab Creating Entries in the To Section Fringe Benefit Drilldown Error Certification Tab Process Overview Business Rules Routing Initiating a Salary Expense Transfer Document Parameters Labor Distribution Year End Documents Labor Distribution Balance Inquiries Account Status (Base Funds) Lookup Criteria Search Results CSF Account Amount Drilldown Account Status (Current Funds) Lookup Criteria Search Results Amount Drilldown to Labor Ledger Amount Drilldown to Labor Ledger Details Calculated Salary Foundation Lookup Criteria Search Results Employee Funding Lookup Criteria Search Results July 1 Position Funding Lookup Criteria Search Results Labor Ledger View Lookup Criteria Search Results Labor Ledger View Drilldown Labor Ledger Pending Entry Lookup Criteria Search Results Position Inquiry Lookup Criteria Search Results Postion Inquiry Drilldown Labor Distribution Attribute Maintenance Documents Labor Benefits Calculation Document Layout Labor Benefit Rate Category Document Layout Labor Benefits Type Document Layout Labor Object Code Document Layout Labor Object Code Benefits Document Layout Labor Position Object Group Code Document Layout Labor Distribution Upload Functions Labor Enterprise Feed Upload Labor Ledger Flat File Format Labor Enterprise Feed Reconciliation Flat File Format Pre-Disbursement Processor Generated General Ledger Entries Flexible Bank Offsets Flexible Bank Offsets Parameters Setting the Bank Code for a Transaction PDP Disbursements and Bank Codes Bank Codes on the Payments Valid Banks in the Maintenance Setup Canceling and Re-Issuing Payments with Flexible Bank Offsets PDP General Ledger Entries with Flexible Bank Offsets Pre-Disbursement Processor Batch Processes Pre-Disbursement Processor Attribute Maintenance Documents Accounting Change Code Document Layout ACH Bank Document Layout ACH Transaction Code Document Layout ACH Transaction Type Document Layout Customer Profile Document Layout Customer Profile Tab Customer Check/ACH Tab Customer Processing Tab Customer Bank Tab Disbursement Number Range Document Layout Disbursement Type Search Criteria Payee ACH Account Document Layout Additional Inquiry Fields Payee Type Document Layout Payment Bank History Search Criteria Payment Change Document Layout Format Summary Search Criteria Payment Type Document Layout Payment Status Document Layout Pre-Disbursement Processor Functions Format Checks/ACH Document Layout Disbursement Ranges Tab Format Options Tab Customers Tab Process Overview Business Rules for Combining Payments Format Reset Search Criteria Clearing a Format Process Search for Batch Search Criteria Process Overview Viewing Batch Details Taking Actions on a Batch Placing a Batch on Hold Removing a Batch from Hold Canceling a Batch Search for Payment Search Criteria Viewing Payment Details (Payment Detail Inquiry) Summary Tab Batch Tab Payment Tab Payee Tab Account Details Tab Bank Info Tab History Tab Notes Tab Taking Actions on Payments Placing a Payment on Hold Removing a Payment from Hold Canceling a Payment Canceling a Disbursement Canceling and Reissuing a Payment Setting a Payment for Immediate Print Removing Immediate Print PDP Upload Functions Payment File Batch Upload Uploading a File to the PDP PDP Payment Upload File Format Payment Spreadsheet Upload Uploading a Spreadsheet to PDP PDP Spreadsheet Upload File Format Payment Spreadsheet Sample File Layout Purchasing/Accounts Payable Purchasing / Accounts Payable Batch Processes Purchasing / Accounts Payable Transaction Documents Bulk Receiving Document Layout Bulk Receiving Initiation Tab Bulk Receiving Document Main Screen Document Overview Tab Vendor Tab Delivery Tab Process Overview Business Rules Routing Printing Bulk Receiving Information Contract Manager Assignment Document Layout Assign a Contract Manager Tab Process Overview Business Rules Routing Example Payment Request Document Layout Payment Request Initiation Tab Main Screen Document Overview Tab Financial Document Detail Section Payment Request Detail Section Vendor Tab Vendor Address Section Vendor Info Section Invoice Info Tab Tax Information Tab Process Items Tab Purchase Order Line Item Totals Section Edit Items Section Additional Charges Section View Related Documents Tab View Payment History Tab Payment Requests Section Credit Memos Section Process Overview Business Rules Year End Postback Rules Routing Post Processing Initiating a Payment Request Document Displaying Detailed Payment Information Putting a Payment Request on Hold Removing a Hold from the Payment Request Cancellation of Payment Request Requesting to Cancel a Payment Request Removing a Request to Cancel Automated Approval Example Electronic Invoice Reject Document Layout Document Overview Tab Comparison Data Tab Electronic Invoice Data Section Electronic Invoice Items Section Purchase Order Data Section Purchase Order Items Section Process Overview Business Rules Routing Instructions for Performing Activities Example Line Item Receiving Document Layout Line Item Receiving Initiation Tab Main Screen Document Overview Tab Vendor Tab Items Tab Delivery Tab Process Overview Business Rules Adding New Unordered Item Example Requisition Document Layout Document Header Document Overview Tab Delivery Tab Vendor Tab Vendor Address Section Vendor Info Section Additional Suggested Vendor Name Section Items Tab Add Item and Current Items Sections Additional Charges Section Totals Section Working in the Items Tab Importing Item and Account Information Creating Accounting Distributions in the Items Section Removing Accounts from all Item Lines Removing Commodity Codes from all Items Expanding All Accounts Collapsing All Accounts Capital Asset Tab System Detail Section Location Section Capital Asset Items Section Payment Info Tab Payment Info Section Billing Address Section Additional Institutional Info Tab Account Summary Tab View Related Documents Tab View Payment History Tab Payment Requests Section Credit Memos Section Process Overview Business Rules Routing Post-Processing Example Purchase Order Document Layout Document Header Document Overview Tab Financial Document Detail Section Purchase Order Detail Section Status Changes Section Delivery Tab Editing a Building Address Vendor Tab Vendor Address Section Vendor Info Section Stipulations Tab Items Tab Add Item and Current Items Sections Additional Charges Section Totals Section Creating Accounting Distributions in the Items Section (PO) Removing Accounts from all Item Lines Removing Commodity Codes from all Items Expand All Accounts Collapse All Accounts CAMs Items Section Payment Info Tab Payment Info Section Billing Address Section Additional Institutional Info Tab Sensitive Data Button Adding Sensitive Data to a PO Quote Tab Initiating a Quote Selecting a Vendor's Quote Exporting a PO Account Summary Tab View Related Documents Tab View Payment History Tab General Ledger Pending Entries Tab Process Overview Business Rules Routing Processing a PO Document Example Performing Other Activities on a PO Accessing the Various PO Options Printing a PO Purchase Order Amend Document Layout Notes and Attachments Tab Process Overview Business Rules Routing Initiating a POA Document Working with the POA Document Purchase Order Payment Hold Document Layout Notes and Attachments Tab Process Overview Business Rules Routing Initiating a POPH Document Purchase Order Remove Payment Hold Document Layout Notes and Attachments Tab Process Overview Business Rules Routing Initiating a PO Remove Hold Document Purchase Order Retransmit Document Layout Purchase Order Retransmit Tab Process Overview Business Rules Routing Initiating a PORT Document Purchase Order Void Document Layout General Ledger Pending Entries Tab Notes and Attachments Tab Process Overview Business Rules Routing Initiating a PO Void Document Purchase Order Close Document Layout General Ledger Pending Entries Tab Notes and Attachments Tab Process Overview Business Rules Routing Initiating a PO Close Document Purchase Order Reopen Document Layout General Ledger Pending Entries Tab Notes and Attachments Tab Process Overview Business Rules Routing Initiating a Purchase Order Reopen Document Purchase Order Split Document Layout Split a PO Tab Notes and Attachments Tab Process Overview Business Rules Routing Initiating a PO Split Shop Catalogs Process Overview Vendor Credit Memo Document Layout Credit Memo Initiation Tab Vendor Tab Vendor Info Section Credit Memo Info Tab Process Items Tab Items Section Additional Charges Section View Related Documents Tab View Payment History Tab Process Overview Business Rules Routing Initiating a Vendor Credit Memo Document Placing a Credit Memo On Hold Removing a Vendor Credit Memo Hold Example Purchasing / Accounts Payable Custom Document Searches Electronic Invoice Rejects Payment Requests Purchase Orders Receiving Requisitions Vendor Credit Memos Purchasing / Accounts Payable Attribute Maintenance Documents Billing Address Document Layout Capital Asset System State Document Layout Capital Asset System Type Document Layout Carrier Document Layout Credit Memo Status Document Layout Delivery Required Date Reason Document Layout Electronic Invoice Item Mapping Document Layout Funding Source Document Layout Item Reason Added Document Layout Item Type Document Layout Line Item Receiving Status Document Layout Method of PO Transmission Document Layout Negative Payment Request Approval Limit Document Layout Organization Parameter Document Layout Payment Request Auto Approve Exclusions Document Layout Payment Request Status Document Layout Purchase Order Contract Language Document Layout Purchase Order Quote Language Document Layout Purchase Order Quote List Document Layout Quote List Tab Vendors Tab Purchase Order Quote Status Document Layout Purchase Order Status Document Layout Purchase Order Vendor Choice Document Layout Receiving Address Document Layout Receiving Threshold Document Layout Recurring Payment Frequency Document Layout Recurring Payment Type Document Layout Requisition Source Document Layout Requisition Status Document Layout Sensitive Data Document Layout Vendor Stipulation Document Layout System Electronic Payment Claim Electronic Payment Claim Lookup Electronic Payments to Claim Electronic Payments Tab Claiming Document Tab Documentation Tab Claim Button Institution Configuration Logo Upload Uploading your logo Menu Configuration Updating the Menu Dropdown Adding Menu Items Moving Menu Items Editing Menu Items Removing Menu Items Saving Menu Configuration Changes Navigation Configuration Navigation Categories Updating the left hand navigation Adding New Groups Moving Groups Removing Groups Editing Group Labels Editing Menu Items Adding New Menu Items Removing Menu Items Saving Navigation Configuration Changes Configuring Non-Production Email Notifications Kuali Identity Management (KIM) Concepts KIM Permissions, Responsibilities, and Roles KIM Groups Access Security Security Attribute Document Layout Security Definition Document Layout Security Definition tab Document Types tab Security Model Document Layout Security Model tab Model Definitions tab Model Members tab Security Principal Document Layout Security Principal tab Principal Models tab Principal Definitions tab Access Security Simulation System Attribute Maintenance Documents Bank Document Layout Building Document Layout Financials Namespace Attribute Lookup Financials Parameter Document Layout Financials Parameter Component Attribute Lookup Financials Parameter Type Attribute Lookup Group Document Layout Overview Tab Assignees Tab Origination Code Document Layout Payment Documentation Location Document Layout Person Document Layout Overview Tab Affiliations Section Contact Tab Names Section Addresses Section Phone Numbers Section Email Addresses Section Privacy Preferences Tab Membership Tab Groups Section Roles Section Delegations Section Business Rules Role Document Layout Overview Tab Creating New Roles Permissions Tab Responsibilities Tab Assigning Action Detail Values Responsibility Action Section Assignees Tab Delegations Tab Room Document Layout Special Batch File Upload System Options Document Layout Tax Region Document Layout Create Tax Regions Tab Tax Region Rates Tab Tax Region[Counties, States, Postal Codes] Tab Tax Region Type Document Layout Unit of Measure Document Layout University Date Document Layout Wire Charge Document Layout Rice Attribute Maintenance Documents Address Type Attribute Lookup Affiliation Type Attribute Lookup Campus Document Layout Campus Type Document Layout Country Document Layout County Document Layout Document Type Document Layout Document Type Tab Fields Available for Retroactive Application Tab Document Type Inquiry Email Type Attribute Lookup Employee Status Attribute Lookup Employee Type Attribute Lookup Entity Type Attribute Lookup External Identifier Type Attribute Lookup Name Type Document Layout Namespace Attribute Lookup Parameter Document Layout Parameter Component Attribute Lookup Parameter Type Attribute Lookup Permission Document Layout Permission Info Tab Permission Details Tab Phone Type Document Layout Postal Code Document Layout Responsibility Document Layout Responsibility Info Tab Responsibility Details Tab Role/Group/Permission/Responsibility Type Attribute Lookup Routing & Identity Management Document Type Hierarchy Document Hierarchy View Document Configuration View Document Information Tab Permissions Tab Workflow / Responsibilities Tab State Document Layout System Batch Processes Batch File Batch Schedule Document Layout Job Info Tab Job Info Section Running Section Other Commands Section Steps Tab Dependencies Tab Vendor Vendor Documents Special Navigation Features Create Division 'Collections' Required Fields Vendor (PVEN) Document Layout (for Create New Vendor & Create Division) Vendor Tab General Information Section Corporate Information Detail Information Section Address Tab Default Address Tab Contact Tab Supplier Diversity Tab Shipping Special Conditions Tab Vendor Commodity Codes Tab Search Alias Tab Vendor Phone Number Tab Customer Number Tab Contracts Tab Process Overview Business Rules Routing Vendor Contracts Vendor Attribute Maintenance Documents Address Type Document Layout Campus Parameter Document Layout Chapter 3 Status Document Layout Chapter 4 Status Document Layout Commodity Code Document Layout Commodity Code Tab Contract Managers Tab Contact Type Document Layout Contract Manager Document Layout Cost Source Document Layout Ownership Type Document Layout Ownership Type Category Document Layout Payment Terms Type Document Layout Phone Type Document Layout Shipping Payment Terms Document Layout Shipping Special Conditions Document Layout Shipping Title Document Layout Supplier Diversity Document Layout Vendor Exclusion Vendor Exclusion Filters and Actions Business Rules Vendor Inactive Reason Document Layout Vendor Type Document Layout W-8 Type Document Layout W-8 Type Tab W-8 Ownership Types Tab Vendor Batch Process Vendor Batch Upload Functions Glossary of Terms